Description

Job details are offering by Nexans (GCC) . which has open seat of an Admin Assistant position.here

Role

Prime objective is to assist all employees in Nexans Dubai in terms of administrative or even in secretarial operations relevant to his/her work and keep records and retention when needed.

Job Responsibility

• To manage and monitors the paper and electronic correspondence, telephone, fax messages while on reception
• Prepares correspondences, with team members finalize reports and other documents as per senior instructions
• Carefully review all issues and correspondence related to government departments, file documents in proper order
• Schedule  meetings and follow-up correspondences and relevant reports
• Receive and reply phone calls & hospitality
• Preparing submittals for the projects, including printing, organizing, and binding of several hard copies per project.
• Office maintenance, janitor activities, and supplies
• Office rent, contracts renewals, post box, insurance, safety, fire alarm, import code, and relocation related activities
• Maintains office files and other related  forms accurately  and safely and ccoordinating with Europe offices for documentations
• Documents filing, typing, copy & scan, for office and team members
• DMCC application of new Article of Associations (AOA)
• DMCC share transfer and board of directors’ updates
• DMCC office licenses & audit reporting, and DMCC fire and safety approvals
• DMCC office remote inspection
• Managing office and employees IT requirements with MERA IT team in Qatar, including workstations maintenance and IT supplies.

Accounting section

• • Day-to-day cash management
  • Accounts payable and accounts , and LPO preparation
  • Assisting finance manager in various accounting functions
  • Proof of payments & invoices handling with other Nexans offices abroad
  • Preparing and do approved expenses
  • Sending invoices to concerns

• HR & Admin Tasks for Administrative Assistant

• • Assisting employees in visas applications & preparation of documents
  • Ticketing and hotel arrangements
  • Employees’ contracts renewal, amendments, and visas
  • Managing employees HR files and requirements, including employees’ contracts
  • Managing employees leave records
  • Managing employees HR requests including salary, employment, and NOC certificate

Travels and Meeting Arrangements for Administrative Assistant

Books the Ticket and Hotel requests (Business Trips, Joining Ticket and Return Tickets)

Manages Meeting Room bookings